Axelaretlo | Cookies & Data Collection Policy

Welcome to the cookie usage policy of Axelaretlo. This comprehensive document details our extensive approach to the use of cookies and similar technologies, the purpose behind them, and your rights regarding the data collected during your interactions with our digital services. We have developed this policy in full compliance with the applicable data protection laws and regulations, including the General Data Protection Regulation (GDPR), ensuring the highest standards of transparency and security are met.

This policy aims to inform you in clear and simple language about what cookies are, how they function, and the role they play in delivering an enhanced online experience on our website. By reading this document you will learn about the different types of cookies used, the purposes of each category, the duration for which these cookies are retained, and how you can manage your preferences. Furthermore, we explain our commitment toward safeguarding your privacy and personal data, as well as outline the mechanisms for data deletion, storage, and security measures that we maintain.

Cookies are small text files placed on your device by websites you visit. They are designed to store a modest amount of data specific to your browsing activity and preferences. Our use of cookies allows us to optimise your experience, remember your choices, diagnose technical issues, and deliver customised content while ensuring compliance with data protection legal requirements. The mechanisms employed in our cookie practices range from strictly necessary and functional cookies to performance and advertising cookies – each serving a unique role in our overall user engagement strategy.

1. What are Cookies and How They Function

Cookies are utilized to enhance your navigation and interaction with our website. They enable our systems to recognise your device, maintain session states, and personalise content tailored to your browsing history and preferences. In simpler terms, cookies help make your experience smoother and more efficient. Within this framework, cookies are classified into multiple types based on their usage:

• Essential Cookies: These are necessary for the proper functioning of the website. They allow you to move around the site and use its features, such as accessing secure areas, and are generally placed in response to actions taken by you.
• Performance Cookies: Such cookies help us understand how visitors interact with our website by collecting data on areas visited, time spent on the site, and any issues encountered. The insights captured enable us to enhance the overall quality and performance of our online services.
• Functional Cookies: These cookies remember your choices, such as language or regional settings, allowing us to provide you with a more personalised experience. They are used to improve the functionality and customisation of our services, ensuring that your preferences are acknowledged and preserved during your visits.
• Advertising and Targeting Cookies: These cookies are deployed to deliver more relevant advertisements and marketing messages tailored to your interests. They function by tracking your browsing habits over time and across different websites. Although these cookies are not essential for website performance, they play an important role in supporting our efforts to provide content that is not only useful but also aligned with your online interests.

2. Purpose and Use of Cookies

Our adoption of cookies is rooted in the desire to create a seamless and efficient interaction with our website. The purposes for deploying cookies include:

• Identifying and authenticating users in order to offer secure access to restricted areas of the website.
• Collecting analytical data to diagnose issues, track user behavior, and further develop and improve our online platforms.
• Personalising website content and advertisements based on user activity and preferences.
• Enhancing website functionality and overall user experience by saving temporary settings and session information.
• Supporting smooth and responsive website navigation and interaction with interactive elements such as forms and multimedia components.

Our practice is to use only the minimum amount of data necessary for these purposes while ensuring that all data collection activities remain fully compliant with the applicable data protection regulations. We continually review and update our practices to remain transparent and accountable to you.

3. Data Retention, Storage, and Deletion

One of our primary responsibilities is managing any personal data captured via cookies in a secure and transparent manner. To this end, we strictly adhere to retention schedules that ensure data is stored for only as long as necessary to fulfil the intended purposes:

• Data collected through essential cookies is held for the duration of your session and is deleted once the session ends.
• For non-essential cookies, including performance and functional cookies, data will be retained for a pre-determined period, after which it is either anonymised or purged to ensure compliance with data minimisation principles.
• Should you request deletion of any data related to your browsing activities, we provide a mechanism to facilitate such deletions promptly. You have the right to request the complete removal of your data from our records, subject to verification under applicable data protection laws.

We have implemented a rigorous data management framework that ensures data integrity, safety, and confidentiality. Encryption protocols and secure storage measures are in place to prevent unauthorised access, in line with regulatory requirements. Each data handling process is continually monitored and improved upon to align with the latest best practices in information security.

4. User Rights and Consent Management

Your privacy is of utmost importance to us. As such, you are endowed with several rights regarding the collection, storage, and processing of your data, including:

• Right to be informed: You will be informed about all cookie practices and any changes to this policy in clear and accessible language.
• Right of access: You have the right to request access to any data that may have been collected through cookies. This includes obtaining information about how that data is used and shared.
• Right to rectification: In the event that any of the data collected is inaccurate or incomplete, you have the right to request corrections at any time.
• Right to erasure: You may request the deletion of any data collected through our cookies, subject to any overriding legal obligations we might have. Our data deletion processes are designed to ensure the complete removal of your personal data from our servers unless a legal requirement dictates otherwise.
• Right to restrict processing: You have the right to request a restriction on further processing of data collected through cookies. We will comply with such requests insofar as the data is not essential to the performance of our contractual obligations with you.
• Right to data portability: Should you wish to migrate your data from our system, we will provide the information in a structured, machine-readable format so that it can be transferred to another service provider if desired.
• Right to object: You may object to the processing of your personal data in certain circumstances, particularly in relation to marketing activities. If you exercise this right, we will cease processing your data for such purposes without undue delay.

Any consent provided through our website regarding the use of cookies is entirely voluntary. Upon your first visit, you will be presented with a clear notice detailing the kinds of cookies in use and the purposes they serve. You are free to accept all, some, or reject them. Our cookie control mechanism allows you to manage your preferences at any time, and we encourage you to review these settings periodically to stay informed.

5. Data Security and Protection Measures

At Axelaretlo, data security is a fundamental priority. We have implemented a range of robust technical and organisational measures to protect any data collected through cookies from unauthorized access, disclosure, alteration, or destruction. These measures include:

• Advanced encryption technologies to secure data transmissions between your device and our servers.
• Regular monitoring of our systems and periodic security audits to identify and address vulnerabilities.
• Strict access controls that ensure only authorized personnel have access to the data collected, based on their specific roles and responsibilities.
• Pseudonymisation procedures where appropriate, which help minimise risks in the event of unauthorized access.
• A comprehensive incident response plan that is activated in the unlikely event of a data breach, ensuring timely notifications and remediation efforts in accordance with applicable laws and best practices.

We continuously strive to improve our security posture by keeping abreast of emerging threats and updating our protocols accordingly. Our commitment to ensuring the confidentiality and integrity of your personal information remains unwavering.

6. How to Manage and Delete Cookies

You have full control over cookies. Most web browsers allow you to adjust your cookie settings, including blocking or deleting cookies. You can change your browser settings to alert you before a cookie is stored on your device or to block the cookie altogether. Please note that disabling certain cookies may impact your ability to fully utilise our website's features and services.

In addition to browser settings, many operating systems and third-party tools offer guidance on managing cookie preferences. We advise you to regularly review your settings and conduct periodic audits of your cookie storage for added security and peace of mind. Should you require any assistance in managing cookies via your browser or through any associated tools, online help resources and tutorials are available through your browser or operating system support pages.

7. Updates to the Cookie Policy

From time to time, we may update this cookie policy to reflect changes in technology, data protection practices, or legal and regulatory requirements. Any updates to the policy will be clearly posted here with reference to the updated version date. We encourage you to review this document periodically to ensure you are aware of the most current practices regarding cookies and data management.

Please be assured that any changes made will be in accordance with the latest guidelines provided by relevant data protection authorities. Should material changes be introduced, additional clarifications will be provided to guarantee your informed consent remains valid.

8. Legal Basis for Processing

Our processing of data collected via cookies is anchored on several legal grounds. Primarily, this processing is executed with your explicit consent provided through our website upon your initial visit. Additionally, processing is carried out where it is necessary for the performance of the contract between you and Axelaretlo, or where it is required to comply with a legal obligation. In circumstances where the legitimate interest of our business is a relevant basis, we ensure that your rights are not overridden by this interest.

By continuing to use our website, you agree to the placement and use of cookies in accordance with this policy. This agreement is made in full recognition of the comprehensive nature of data protection regulations and the security measures we have established to protect your privacy and data integrity.

9. Final Remarks and Further Information

Our commitment is to maintain transparency in all our practices and to provide you with the utmost clarity regarding how cookies facilitate your experience on our website. Should you have any concerns regarding our cookie policies or the management of your personal data, please refer to the detailed procedures outlined in this document. We strive to ensure that every user is not only well-informed but also empowered to exercise control over their personal information.

This document has been designed to serve as a clear and comprehensive guide for all aspects related to cookie usage and data protection practices. It is recommended that you always exercise your rights to review and modify your cookie preferences in light of new developments, both technological and regulatory, always ensuring that your personal data remains secure.

Last updated: 23-01-2025. Your continued use of our website confirms that you understand and accept the conditions set forth in this policy. Thank you for taking the time to understand our approach to cookies and for placing your trust in Axelaretlo.